Your Officer Team 2011/12
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► Useful Forms
Below are a selection of the most commonly used forms for student groups and volunteers. Student Development also has hard copies or can supply electronic copies by email if needed. If you need a form but can’t find it below, let us know and we’ll see what we can do.
Accident/Incident report form – to report any accidents or near misses that occur during group activities
Constitution template – a generic constitution for your group to amend and use, outlining your objectives and key responsibilities – discuss it within your group and then email it to Student Development for the Student Groups Committee to approve.
Equipment inventory – to tell us what your group owns so that we can insure it
External Membership form – for anyone that isn’t currently a University of Birmingham student that wants to join a student group
External speaker briefing -to be sent to all guest speakers you invite to campus
Freedom of speech rider – to go on publicity for events with guest speakers
Guild logo – to go on all posters/flyers; see the Publicity Pick & Mix for details
Guild one-off room booking request – form for booking rooms in the Guild (please note that recurring bookings require a separate form, available at the end of each term)
Guild room booking policy – background information on booking Guild room, including terms and conditions (please also see the Room Bookings Pick & Mix for sizes/specifications)
Speaker request form – for if you’re inviting a guest speaker (non-University of Birmingham student) to your activity
Key Signatory Sheet – for updating us about who has access to your group’s locker or room
Outdoor and major event form – for if you want to do anything outside, you need to let the University know and ask their permission
Coversheet for bar crawl risk assessments
Risk assessment – to assess risks for every activity that you do
Rolling grant application – to apply for emergency/supplementary funding from the Guild of Students
Stall & food form – to let us know if you want to book a stall or do anything involving food at one of your activities
Student Group Grant Allocations - financial process documentation
Ticket request form – if you want the Venues department to print and tickets for your activity
University Room Booking form –form for booking rooms in the University
University rooms list –list of rooms that student groups can book across campus
Volunteer registration form – to register as a volunteer
Volunteer time sheet – to record the amount of hours you volunteer
