Become a Student Rep

Every student and postgraduate researcher is represented by a Student Rep, who works on your behalf to actively shape and improve your academic experience whilst studying at Birmingham. If you’re looking to find out more about the role of a Student Rep – or how to become one yourself – then you’re in the right place!

What do Student Reps do?

Student Reps volunteer to champion the voice of students on their course on all academic issues. They work with the University and the Guild to ensure that we’re listening to – and acting upon – your feedback!

How Reps approach their role is up to them, but they will all work to:

  1. Gather your opinions and present them in an appropriate and objective form to University staff and the Guild.
  2. Provide constructive feedback to University staff and work in conjunction with them to reach practical solutions that work for everybody.
  3. Keep students informed about the University’s response to their feedback and solutions to any issues raised.

The Rep System covers various different roles, to ensure that you’re represented at every level of the University structure – from your course to your College. Find out more about the different roles here:

Why become a Student Rep:

All Student Reps are volunteers – as such, we do our best to support you with advice and training to help you get the most out of your role. This includes an introduction to your role and access to an ongoing training programme, including skills sessions and talks from guest speakers.

You’ll also benefit from:

  • Joining a growing community of Student Reps interested in the enhancement of the experience here at Birmingham.
  • Representing your fellow students and researchers and making a real difference to their experience.
  • Chance to work in partnership with University staff and learn how the University works.
  • Gaining skills that assist in your personal development and help improve your employability.
  • Opportunity to network with Student Reps and staff from other Universities and the National Union of Students.

Ultimately, as a volunteer, it’s down to you to get the most out of your role alongside your course of study – we’ll be here to help along the way!

How can I become a Student Rep?

Each department has its own way of selecting Student Reps – it’s usually through an election, though some departments will simply ask students to volunteer for the role! Rep recruitment is led by Staff Liaison Contacts (SLCs) in each department, who will also act as your main point of contact with the University whilst you’re undertaking your role.

If your department holds Student Rep elections, you’ll be asked to show your interest in the available positions by submitting a nomination. Once nominations close, the students in your cohort will be asked to vote on who they’d like to represent them! We have procedures in place to ensure that Rep elections are free, fair and consistent – you can read them here. [insert SRS Election Regulation documents].

If you have any questions or would like to find out who to get in touch with about being a rep, please contact the Student Voice team by emailing, visit the Student Voice office in the Guild of Students building or simply complete this form.

As part of the partnership between the University and the Guild of Students, ‘Student Data’ is shared between both organisations to assist in the operation of the system. This includes the verification of students, and researchers, as taking up any of the various roles in the system, as listed in the ‘Code of Practice on the Student Representation System’, as well as confirming that their information is correct and up-to-date.

It is in the nature of the roles of Student Representatives that their data is shared with the Guild of Students and the students/researchers that the role will represent. This is a condition of the roles of Student Representative, therefore when a student/researcher submits a nomination or takes up a Student Representative role they are agreeing for their data to be shared amongst appropriate individuals and/or departments at the University and Guild of Students and registered students/researchers that they will represent in the role. They are also giving permission for:

  • Their name, and any written manifesto/statement, to be included in any publicity or press releases regarding the recruitment and election of Student Representatives.
  • Their name and contact details (University email only) to be communicated to relevant staff and students/postgraduate researchers in order for the cohort to contact them directly. This will include displaying these details via the Guild of Students website and CANVAS.
  • The use of their contact details to contact them regarding any other Student Representation and Guild of Students business.
  • *College Reps only* Their name, photo and contact details (University email only) to be displayed on the Guild website (where only students can access this information), so that students can find out who their College Rep is and contact them in relation to their role. Students/researchers who submit a nomination for a Student Representative role will receive a receipt of acknowledgement. This can be in the form of an email confirmation/automated response from a website submission. All nominations will be confirmed with candidates within 48 hours (2 working days) of the close of nominations for the role.

Please Note: that all data held by the University of Birmingham and the Guild of Students is handled in accordance each companies respective Data Protection Policies and the Data Protection Act 1998.

If you have any questions or concerns regarding the Student Representative Terms and Conditions outlined on this page please get in touch with the Student Voice team at the Guild of Students prior to submitting a nomination or taking up any of the Student Representative roles. You can do this by completing the following form.

If you are interested in the role of a Student Rep, you can get in touch with our Student Voice team who would be happy to answer and questions by emailing or visiting the Student Voice office in the Guild of Students building.

Contact Us

General - 0121 415 9990

Elections - 0121 415 8943

Campaigns - 0121 415 8944

Student Reps - 0121 415 8945


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