As part of the partnership between the University and the Guild of Students, ‘Student Data’ is shared between both organisations to assist in the operation of the system. This includes the verification of students, and researchers, as taking up any of the various roles in the system, as listed in the ‘Code of Practice on the Student Representation System’, as well as confirming that their information is correct and up-to-date.
It is in the nature of the roles of Student Representatives that their data is shared with the Guild of Students and the students/researchers that the role will represent. This is a condition of the roles of Student Representative, therefore when a student/researcher submits a nomination or takes up a Student Representative role they are agreeing for their data to be shared amongst appropriate individuals and/or departments at the University and Guild of Students and registered students/researchers that they will represent in the role. They are also giving permission for:
- Their name, and any written manifesto/statement, to be included in any publicity or press releases regarding the recruitment and election of Student Representatives.
- Their name and contact details (University email only) to be communicated to relevant staff and students/postgraduate researchers in order for the cohort to contact them directly. This will include displaying these details via the Guild of Students website and CANVAS.
- The use of their contact details to contact them regarding any other Student Representation and Guild of Students business.
- *College Reps only* Their name, photo and contact details (University email only) to be displayed on the Guild website (where only students can access this information), so that students can find out who their College Rep is and contact them in relation to their role. Students/researchers who submit a nomination for a Student Representative role will receive a receipt of acknowledgement. This can be in the form of an email confirmation/automated response from a website submission. All nominations will be confirmed with candidates within 48 hours (2 working days) of the close of nominations for the role.
Please Note: that all data held by the University of Birmingham and the Guild of Students is handled in accordance each companies respective Data Protection Policies and the Data Protection Act 1998.
If you have any questions or concerns regarding the Student Representative Terms and Conditions outlined on this page please get in touch with the Student Voice team at the Guild of Students prior to submitting a nomination or taking up any of the Student Representative roles. You can do this by completing the following form.