Useful Forms and Procedures

As a committee member, there are certain things you need to do to ensure your student group runs as smoothly as possible. For more information on the things you should be thinking about in order for you to make it the best possible experience for you and your members, click here
Constitution template – A generic template for new groups to amend and use as needed. Updates need to be approved by the group at an AGM or EGM and then ratified by the Student Groups Committee 
Equipment inventory – You must submit an annual equipment inventory to tell us what your group owns and how much it’s worth
External membership form – Anyone that isn’t a current University of Birmingham student will need to fill out this form in addition to registering with the group, to ensure that they’re covered by our insurance 
Guild Council – Information on how Guild Council works and how it affects student groups
Key signatory sheet – This form tells us who should have access to your student group’s locker or room within the Guild.
Finance & VAT– tips on using your accounts
Equipment– borrowing equipment from StuDev and other groups, inventories and insurance
Diversity & Disability – making your group more accessible and diverse
Elections & Handover – holding AGMs and managing transitions






To ensure that you get what you need from us, when you need it, we have created a set of promises which we will always aim to deliver.

Meet your officer team

Every year, a team of Officers are elected by YOU to help you get the best out of Birmingham. Each officer leads a different part of the Union on your behalf – click on their faces below to find out what they do and how to get in touch…

Ellie Keiller - Guild President
Shannon Farmer - Activities & Development Full Time Officer
Adam Goldstone - Education Full Time Officer
Kris Ali - Housing & Community Full Time Officer
Rose Bennett - Postgraduate Full Time Officer
Jess Levy - Representation & Resources Full Time Officer
Helena Bailey - Sports Full Time Officer
Henny Green - Welfare Full Time Officer

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