Guild of Students’ CCTV Policy
The Guild of Students must ensure all CCTV policies and procedures comply with the EU
General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA). CCTV
images can be personal data and are covered by these laws. The Guild will also comply with
It is essential therefore, that:
- Those capturing images of individuals comply with the GDPR and DPA and the
- Captured images are usable; and
- Those whose images are captured are reassured.
Failure to comply with Data Protection requirements will also affect the police’s ability to use
the CCTV images to investigate a crime and may hamper the prosecution of offenders.
The Guild as Data Controller is responsible for the overall control of the footage and
recorded images as part of the Guild’s Data Protection Policy. Managers responsible for the
day to day operation of the CCTV system include:
- Venues Management
- Facilities Management
The Guild’s CCTV system is primarily established to prevent and detect crime. Therefore, the
Guild’s CCTV images and footage will be disclosed to law enforcement agencies where a
crime needs to be investigated.
Judgments relating to the disclosure of images, to those other than law enforcement
agencies, are made by the Guild of Students Data Protection Officer or CEO. The Guild
retains the right to refuse any request for information unless there is an overriding legal
The Guild will also use CCTV footage as necessary in the investigation of complaints and
potential disciplinary investigations, subject to the approval of the Data Protection
Guild CCTV footage is retained automatically for one calendar month unless a request is
made for longer retention with good reason, for example because a crime or complaint is
still being investigated, and the DPO and/or CEO agree to such request. If this is the case it
will have to be saved to a disc and this will be completed by the Facilities or Venue
Management and stored securely.
Subject Access Requests
Subject Access Requests should be made to the Guild of Students HR & Administration
Manager/Data Protection Officer directly and will be responded to within 1 month. Once a
request is made, efforts will be made to identify and retain any relevant images beyond the
usual calendar month so that they can be disclosed if required, even if it takes up to 1 month
to respond to the subject access request.
Adequate signage is displayed throughout the building, to ensure Guild’s members and
customers are aware that CCTV systems are in operation throughout the Guild building.
The Guild conducts annual reviews to help to ensure that the CCTV system remains
compliant with the requirements of the Act and that the system is working properly and
producing high quality images.
For further information about your rights in relation to CCTV at the Guild, including how to
be found here