Guild Elections

Elections

Officer Elections Are Coming!

Our Officer Elections are the biggest student election in Birmingham, and your chance to decide who will lead your Guild of Students during the next academic year! 

From 31st January 2022, we’ll be on the lookout for people who want to apply to be one of our Officers and have the opportunity of a lifetime! Being an Officer is no regular job; one day you’ll be meeting with leaders at the University to make change on behalf of our students, the next, you could be planning a large scale event such as Welcome Week or Grad Ball. It will give you great experience for your CV and if you apply to become a full time Officer, you’ll be paid £21k per year.

We’re giving you plenty of warning so you can have a look at the roles available and see what you’re interested in, in case you have any questions. You can register your interest and even recommend a friend who you think has got what it takes for one of our very special roles.

We’ll let you know when applications are open and we’ll give you full training on how to run an elections campaign, to make your fellow students vote for you. 

Until then, sit back and have a look at what you could be doing in 2022!

Register Your Interest

If you would like to find out more about applying to be an Officer and representing around 38,000 UoB students then register your interest!

Register Your Interest

Recommend a Friend

Do you know a friend or someone who would make an amazing Guild Officer? If so, fill in our form because we want to hear about them!

Recommend a Friend

Key Dates

 

Applications Open

Monday 31st January, 10am

 

Applications Close

Friday 11th February, 4pm

 
 

Voting Open

Monday 28th February, 10am

 

Voting Closes

Friday 4th March, 3pm

 

Results Announced

Friday 4th March, 7pm


Key Steps

Applications: Monday 31st January, 10am – Friday 11th February, 4pm 

This is your chance to officially submit your Guild Elections application through the Guild website. You’ll need to submit your written statement and campaign poster during this time too. 

Candidate Training 

Candidate training will give you all of the information you need to know about how to run an effective campaign, rules for campaigning, write a written statement, the roles themselves, and the support that is available before, during and after the election. Not all of these sessions are mandatory, though some are, but we do recommend that you come to as many as possible, as they will help you to prepare for campaigning, and prepare for the role if you are elected! 

In the Candidate Training, Information and Drop-in Sessions section below, you can find all events taking place and resources which give an introduction to Guild Officer Elections and campaigning. 

Voting & Campaigning Week - Monday 28th February 10am – Friday 4th March 3pm.

During this week, you will campaign and ask UoB students to vote for you! All voting takes place via the Guild of Students website. 

Results Night – Friday 4th March 

The results of the election will be announced at a results ceremony (Results Night). This year’s Results Night will be on Friday 4th March 7pm. More information will be available closer to the time.

Full-Time Roles

Full time roles are open to any UoB student, whatever year you are in. If you aren’t a final year student, you will have to take a year out of your studies to carry out a full time Officer position.

president role

GUILD
PRESIDENT

  • Ensures the University represents all students
  • Leads the Officer team, as well as all democracy and governance work within your Guild
  • Represents Birmingham students in the media

education role

EDUCATION
OFFICER

  • Liaises with the University to influence students' academic experience at Birmingham
  • Leader of the Student Rep Scheme
  • Communicates academic advice and best practice

international role

INTERNATIONAL
OFFICER

  • Ensures international students have the best academic and social experience
  • Represents students who are on a year abroad
  • Organises inclusive and supportive events for all international students

activites role

ACTIVITIES AND EMPLOYABILITY
OFFICER

  • Ensures student groups are helping students to develop, meet new people and have fun
  • Helps students to develop their employability skills
  • Responsible for our night time venue, event planning and commercial opportunities

postgrad role

POSTGRADUATE
OFFICER

  • Ensures postgraduate students have the best academic and social experience
  • Encourages postgraduates to get involved and feel a part of their community
  • Works with the University to make sure postgraduates are satisfied with their experience and feel supported

sports role

SPORTS
OFFICER

  • Ensures Sports Clubs are helping students to develop, make friends and have fun
  • Works with UoB Sport to make sure clubs are what students want
  • Helps students across campus to get involved in the ways which suit them
 

welfare role

WELFARE AND COMMUNITY
OFFICER

  • Focuses on student wellbeing, housing and safety; supporting students in accommodation and the local community.
  • Ensures University services are inclusive and accessible for all
  • Campaigns to help staff and students build an inclusive community

There are some other core responsibilities that all Full-Time Officers have, including:

  • Taking part in Scrutiny Panel meetings
  • Helping to lead, promote and engage students with democracy and decision-making in the Guild, including decision-making committees and the All Student Meeting
  • Representing students’ academic interests on University College Committees
  • Helping to promote and engage students with major Guild events (e.g. Welcome Week, Officer Elections, Autumn Elections, etc) 

As a Full-Time Officer, you are also a Trustee of the Guild!

Trustees are part of a Trustee Board, and are governors/directors of a charity - they help to make decisions on a charity’s strategy, development, and spending. So as a Full-Time Officer Trustee of the Guild, you will help to make decisions on these things!

You also work alongside four Student Trustees (students who are recruited to volunteer alongside their studies), six External Trustees (recruited professionals from outside of the Guild who are experienced in a relevant industry [e.g. finance, education] and contribute an outside perspective to the Board), and a University representative (University staff member). The President is the Chair of the Board. More information can be found in in Byelaws 3 & 4 , and more general information about being a Charity Trustee can be found on the Charity Commission website.

More information in general about each Full-Time Officer role can be found in the “Role Descriptions” document and Byelaw 7.

To find out more about what Officers do on a day to day basis and as Trustees, you can contact one of the current Full-Time Officers or email the Elections Team.


Part-Time Roles

Part time roles are open to any UoB student and are carried out alongside your studies on a voluntary basis. It would usually mean a commitment of between 5-10 hours per week, and you get out of the role what you put in.

campaigns role

CAMPAIGNS
OFFICER

  • Actively campaign on a key student issue, and encourages student involvement
  • Ensures that the Guild actively supports other student led campaigns

disabled role

DISABLED STUDENTS’
OFFICER

  • Represents and campaigns for inclusivity, accessibility and equal rights for disabled students

ethnic role

ETHNIC MINORITY STUDENTS’
OFFICER

  • Represents and campaigns for inclusivity and equal rights of ethnic minority students

ethics and environmental role

ETHICAL AND ENVIRONMENTAL
OFFICER

  • Raises awareness of the Guild’s and University’s environmental impact and helps to develop a more sustainable student community
  • Sits on the Guild’s Ethical and Environmental Committee

lgbtq role

LGBTQ+ STUDENTS’
OFFICER

  • Represents and campaigns for inclusivity and equal rights of LGBTQ+ students at UoB and the Guild

trans role

TRANS AND NON-BINARY STUDENTS’ OFFICER

  • Represents and campaigns for inclusivity and equal rights of trans and non-binary students
  • Sits on the Guild’s Welfare and Liberation Committee
 

womens role

WOMEN’S
OFFICER

  • Represents and campaigns for inclusivity and equal rights of women students
  • Attends Welfare & Liberation Committee

There are some other core responsibilities that all Part-Time Officers have, including:

  • Taking part in Scrutiny Panel meetings
  • Helping to lead, promote and engage students with democracy and decision-making in the Guild, including decision-making committees and the All Student Meeting
  • Helping to promote and engage students with major Guild events (e.g. Welcome Week, Officer Elections, Autumn Elections, etc) 

More information in general about each Part-Time Officer role can be found in the “Role Descriptions” document and Byelaw 7.

To find out more about what Officers do on a day to day basis, you can contact one of the current Part-Time Officers or email the Elections Team.


NUS Liberation Conference Delegate

Black Students Position X 1

In this election, you also have the chance to apply for the NUS Liberation Conference Delegate – Black Students position. Please note that you must self-identify as a Black student (Black, Asian or ethnic minority/BAME) to apply for this role.

If you are elected, you will ensure that Black students nationally are effectively represented at the NUS Liberation Conference in Spring. 

You must be able to attend the NUS Liberation Conference, which will be on

Wednesday 30th March - Thursday 31st March. If the event is in-person, food, accommodation and transport costs will be paid for by the Guild.

Applications Pack

The Applications Pack includes important elections documents (including rules and regulations), and useful resources to help you with your application and campaign.

To apply for a role, you must follow the Guild’s Election Regulations and Bye Law 8 (Elections) (see below). The Law, Institution and Union rules also all count and become election rules, including the Guild’s Zero Tolerance Policy & University Harassment and Bullying Policy.

All Guild elections are overseen by the Guild’s Returning Officer who is responsible for ensuring that every election is free, fair and open. The Guild’s Returning Officer is the University’s Registrar and Secretary who deputises their role to an NUS Returning Officer.


Applications Pack Documents

 

Election Regulations

All candidates must take responsibility to read these regulations and ensure that their campaign teams know about these. Not knowing about the regulations is not an excuse for breaking them. If the regulations are unclear or you need more help at any time, please email the Elections Team.

 

Guild of Students Byelaws

Please refer to Bye Law 8 with regards to Elections and Bye Law 6 with regards to Committees of the Guild.

 

University Harassment and Bullying Policy

The University is committed to creating a working and learning environment free from harassment and discrimination in which all staff, students and visitors to the University are treated with dignity and respect.

 

Complaints Procedure

The Complaints Procedure explains how we will deal with any elections complaints.

 

Complaint Form

A student or candidate wishing to submit an election complaint must do so by using this Complaint Form. This must be sent by email to elections@guild.bham.ac.uk.

All complaints must be substantiated with evidence in support of their complaint where possible.

 

Disabled Students Policy

Plain Text Version

Our Disabled Students’ Policy offers the practical support of a student staff member to help disabled candidates with elections activities.

 

Frequently Asked Questions

A round-up of our most frequently asked questions and lots of useful information.

Candidate Training & Drop in Sessions

It’s highly recommended that you read the documents and information before attending any of these events, as they may help to answer any questions that you have.

You can sign up to these sessions below:

Officer Elections: Drop-In Session
26th January noon - 2pm
Hybrid: Student Voice Office / Zoom
Officer Elections: Drop-In Session
28th January 11am - 1pm
Hybrid: Student Voice Office / Zoom
Black Voices: “Tell It Like It Is”
1st February 6pm - 7:30pm
Guild Council Chambers
Officer Elections Q&A & Social
3rd February noon - 2pm
Guild Council Chambers
International Students' Session
8th February noon - 1pm
Harvey Milk Room, Guild of Students
Guild President Session
8th February 3pm - 4pm
Online - On Zoom
Officer Elections Q&A & Social
9th February 11am - 1pm
Zoom
International Students' Session
10th February noon - 1pm
Online - On Zoom
Officer Elections: Drop-In Session
10th February 3pm - 5pm
Hybrid: Student Voice Office / Zoom
Officer Elections: Drop-In Session
11th February 10am - noon
Hybrid: Student Voice Office / Zoom


Useful Resources & Support

Here are also some resources which may be useful to read before attending these sessions:

 

Introduction to Online Campaigning & Written Statements

Learn how to plan an effective election campaign.

 

Further Guidance on Online & In-Person Campaigning

Campaigning will involve and mix of in-person and online and may involve speaking to students, and having a physical campaign presence.

 

Useful Information For Your Campaign & Written Statement

Useful information that covers a range of products and services offered at University.

 

Candidate Wellbeing Guide

It’s completely understandable that you will want to put your all into the election process, but there are a few things that you can do to ensure that you look after yourself during this time.

Register Your Interest

Officer Elections 2022 - Register Your Interest

Do you fancy representing 38,000 students? Are you passionate about improving things for all students here at Birmingham? Could you be the voice for international and postgraduate students? Have you enjoyed playing a part in your student group – and now fancy running them all?

If you think you have what it takes to run in the officer elections and become one of our full-time or part-time Officers, we’d love to hear from you.

Press Start, fill in the form and register your interest!

Recommend A Friend

Officer Elections 2022 - Recommend a Friend

Do you know someone who would make an amazing Guild Officer? Are they passionate about education? Could they be the voice for international or postgraduate students? Can they share their passion about student groups, plan the biggest & best events or make incredible changes to their accommodation? We want to know about them.

Elections nominations are now here – and we want to know about those incredible people who could make real changes to our community! If you know someone who you think could make things happen, then let us know by pressing Start and completing the form.

Don’t worry, you won’t be signing them up for anything without their knowledge – we’ll just drop them an email before nominations close to let them know that someone out there thinks they’d be a great candidate! Simple. As. That.


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